EAST SUSSEX COUNTY COUNCIL’S FORWARD PLAN
The Leader of the County Council is required to publish a forward plan setting out matters which the Leader believes will be the subject of a key decision by the Cabinet, individual Cabinet member or officer in the period covered by the Plan (the subsequent four months). The Council’s Constitution states that a key decision is one that involves
(a) expenditure which is, or the making of savings which are, significant having regard to the expenditure of the County Council’s budget, namely above £500,000 per annum; or
(b) is significant in terms of its effects on communities living or working in an area comprising two or more electoral divisions.
As a matter of good practice, the Council's Forward Plan includes other items in addition to key decisions that are to be considered by the Cabinet/individual members. This additional information is provided to inform local residents of all matters to be considered, with the exception of issues which are dealt with under the urgency provisions. Only key decisions to be taken by officers are included.
For each decision included on the Plan the following information is provided:
- the name of the individual or body that is to make the decision and the date of the meeting or relevant time period for an officer decision
- the title of the report and decision to be considered
- groups that will be consulted prior to the decision being taken
- a list of documents that will be considered when making the decision
- the name and telephone number of the contact officer for each item.
The Plan is updated and published every month on the Council’s website two weeks before the start of the period to be covered.
Meetings of the Cabinet/individual members are open to the public (with the exception of discussion regarding reports which contain exempt/confidential information). Copies of agenda and reports for meetings are available on the website in advance of meetings. Key decisions taken by officers will not be taken at a meeting – documents listed can be made available on request to the contact officer, with the exception of those which contain exempt/confidential information.
For further details on the time of meetings and general information about the Plan please contact Stuart McKeown at County Hall, St Anne’s Crescent, Lewes, BN7 1UE, or telephone 01273 481583 or send an e-mail to stuart.mckeown@eastsussex.gov.uk. For further detailed information regarding specific issues to be considered by the Cabinet, individual Member or officer please contact the named contact officer for the item concerned.
EAST SUSSEX COUNTY COUNCIL
County Hall, St Anne’s Crescent, Lewes, BN7 1UE
For copies of reports or other documents please contact the officer listed on the Plan or phone 01273 335274.
FORWARD PLAN – EXECUTIVE DECISIONS (including Key Decisions) –1 August 2024 TO 30 November 2024
Additional notices in relation to Key Decisions and/or private decisions are available on the Council’s website.
Cabinet membership:
Councillor Keith Glazier - Lead Member for Strategic Management and Economic Development
Councillor Nick Bennett – Lead Member for Resources and Climate Change
Councillor Penny di Cara – Lead Member for Economy
Councillor Claire Dowling – Lead Member for Transport and Environment
Councillor Carl Maynard – Lead Member for Adult Social Care and Health
Councillor Bob Bowdler – Lead Member for Children and Families
Councillor Bob Standley – Lead Member for Education and Inclusion, Special Educational Needs and Disability
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Date for Decision |
Decision Taker |
Decision/Key Issue |
Decision to be taken wholly or partly in private (P) or Key Decision (KD) |
Consultation
|
List of Documents to be submitted to decision maker |
Contact Officer |
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August 2024 |
Chief Operating Officer
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Planned Maintenance Contractor Framework 2024-2028 (re-procurement) Decision to procure a contractor framework to provide planned maintenance services to undertake works to council owned property for East Sussex County Council and other named partners including Brighton & Hove City Council. This procurement is to replace an existing framework which is due to complete its term in August 2024.The framework will cover a number of Lots. (Lots are categories of work types and project values). Individual Lots listed as follows: Lot A - Mechanical Services, Lot B - Electrical Services, Lot C - Roofing Works, Lot D - Building Works up to £100k, Lot E - Building Works Generally above £100k - £250k, Lot F - Building Works Generally above £250k - £1m, Lot G - Asbestos Removal - Planned and Reactive Works.
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P
KD |
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Report, other documents may also be submitted
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Nigel Brown 07394 410630
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|
August 2024 |
Chief Operating Officer
|
Award of Phase 2 property contract for Adult Social Care's Supported Living Programme (Jasmine) A decision is required to enter into a negotiated building contract with a contractor procured following the administration of Westridge in August 2023.The capital project seeks to extend and redevelop 2 Adult Social Care properties. This decision is for Jasmine Lodge, Northiam in Phase 2. Project description- Phase 2: Reconfiguration and extension of 1 Bungalow to provide ensuite facilities for residents. This reflects a change from residential care to supported living offering people a home with security of tenure.
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KD |
|
Report, other documents may also be submitted
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Nigel Brown 07394 410630
|
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August 2024 |
Chief Operating Officer
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Award of Phase 2 property contract for Adult Social Care's Supported Living Programme (Grangemead) A decision is required to enter into a negotiated building contract with a contractor procured following the administration of Westridge in August 2023.The capital project seeks to extend and redevelop 2 Adult Social Care properties. This decision is for Grangemead, Hailsham in Phase 2. Project description- Phase 2: Remodelling of Grangemead vacant wing to create 7 self-contained flats with access to appropriate support.
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KD |
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Report, other documents may also be submitted
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Nigel Brown 07394 410630
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|
3 Sep 2024 |
Lead Member for Resources and Climate Change
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Corporate Office Estate Lease - Eastbourne To consider the existing lease for St Mary’s House, Eastbourne to be surrendered and a new lease granted simultaneously, to extend the length of ESCC’s occupation of the property.
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P
KD |
|
Report, other documents may also be submitted
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Rebecca Lewis 07955 312371
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|
3 Sep 2024 |
Lead Member for Resources and Climate Change
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Land at Sandrock Hall Bends, The Ridge, Hastings In late 2023, ESCC sought public views on a possible disposal of County Council-owned site in respect of Land at Sandrock Hall Bends, The Ridge, Hastings. Hasting Borough Council own land alongside two other private landowners in this location. The Council sought written comments in a notice published in the Hastings Observer in late 2023. The Lead Member for Resources and Climate Change will consider the comments from members of the public following the notice and will consider options on this matter.
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P
KD |
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Report, other documents may also be submitted
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Rebecca Lewis 07955 312371
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|
10 Sep 2024 |
Lead Member for Education and Inclusion, Special Educational Needs and Disability
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West Rise Community Infant School and West Rise Junior School To update the Lead Member on the outcome of a consultation on the proposed amalgamation of West Rise Community Infant School and West Rise Junior School and to seek approval for next steps.
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|
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Report, other documents may also be submitted
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Gary Langford 01273 481758
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10 Sep 2024 |
Lead Member for Education and Inclusion, Special Educational Needs and Disability
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Burfield Academy and Phoenix Academy To consider the local authority’s response to Step Academy Trust’s consultation on a proposal to amalgamate Burfield Academy and Phoenix Academy taking in consideration updated pupil forecasts.
|
KD |
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Report, other documents may also be submitted
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Gary Langford 01273 481758
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|
10 Sep 2024 |
Lead Member for Children and Families
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Regional Care Cooperative Pathfinder Project To consider East Sussex County Council continuing Regional Care Cooperative (RCC) Pathfinder activity. RCC is a Department for Education (DfE) funded project to encourage local authorities (LAs) to work together more closely on the commissioning and procurement of placements for looked after children.
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|
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Report, other documents may also be submitted
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Kathy Marriott 01273 481274
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17 Sep 2024 |
Lead Member for Adult Social Care and Health
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Award of School Health Service Contract The School Health Service provides the 5-19 Healthy Child Programme, which is universal and targeted support for children and young people of school age. The current contract value is £2,000,000 and is funded from the ring-fenced Public Health Grant. The service was last procured in 2019 and the current contract ends 31 December 2024. It is proposed that the School Health Service should be awarded under the Provider Selection Regime (PSR) Direct Award Process C. The Lead Member is recommended to agree the proposed procurement route and the provider to be awarded the contract, based on the detailed information provided in the report.
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P
KD |
|
Report, other documents may also be submitted
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Simone Lane 01273 335216
|
|
17 Sep 2024 |
Lead Member for Adult Social Care and Health
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Community and Voluntary Community and Social Enterprise (VCSE) Development Programme 2025 To agree to the potential commissioning of the Community and VCSE Development Programme to commence on 1 April 2025, subject to a budget being determined through the Reconciling Policy, Performance and Resources (RPPR) process.
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KD |
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Report, other documents may also be submitted
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Mark Hendriks, Paul Rideout 01273 482911
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|
17 Sep 2024 |
Lead Member for Strategic Management and Economic Development
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Local Growth Fund - Eastbourne and South Wealden Walking and Cycling Package (ESWWCP) To note and approve the revised Eastbourne and South Wealden Walking and Cycling Package in line with the previous South East Local Enterprise Partnership Accountability Board reporting protocol.
|
|
Lead Member for Transport and Environment – January 2024. (support) Eastbourne Borough Council (support) Wealden District Council (support) Team East Sussex (Endorsed January 2024) |
Report, other documents may also be submitted
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Tracy Vaks 01273 482123
|
|
17 Sep 2024 |
Lead Member for Strategic Management and Economic Development
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Expression of Interest in relation to local government devolution To consider whether to submit an expression of interest in relation to an East Sussex Devolution deal to Government.
|
KD |
|
Report, other documents may also be submitted
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Becky Shaw 01273 481950
|
|
23 Sep 2024 |
Lead Member for Transport and Environment
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Response to Defra consultations on implementing Schedule 3 of the Flood and Water Management Act 2010 Under the Flood and Water Management Act 2010, East Sussex County Council became the Lead Local Flood Authority (LLFA) for the county. The LLFA role includes a statutory consultee to major planning applications. Parts of the Flood and Water Management Act have never been implemented and this includes Schedule 3, which will introduce additional duties and burdens to the County Council, including the statutory role of Sustainable Drainage Systems (SuDS) Approval Body and Adopting Authority. The Government has recently indicated its intention to implement Schedule 3 and is due to consult on a series of documents in Autumn 2023, which will set out how Schedule 3 will work in practice, as well as setting out matters such as proposed transitional arrangements and any new burdens monies. The report to the Lead Member will set out the County Councils proposed response to this consultation. |
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Report, other documents may also be submitted
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Ed Sheath 01273 481632
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|
23 Sep 2024 |
Lead Member for Transport and Environment
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Petition for the construction of a pedestrian crossing on the B2096 Battle Road outside Punnetts Town Community Primary School To consider the petition asking that the County Council constructs a pedestrian crossing on the B2096 Battle Road outside Punnetts Town Community Primary School to assist children to safely cross the road from the car park to the school.
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|
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Report, other documents may also be submitted
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Helen Clee 0345 6080193
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|
23 Sep 2024 |
Lead Member for Transport and Environment
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Petition to reduce the Speed Limit on Wellbrook Hill to 40 miles per hour To consider a petition calling on the County Council to reduce the existing 50mph speed limit on the A267 Wellbrook Hill to 40mph as part of the Speed Management Programme.
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|
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Report, other documents may also be submitted
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Michael Higgs, Thomas Niner 01273 482106, 07708 107281
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23 Sep 2024 |
Lead Member for Transport and Environment
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Hastings Town Centre Public Realm and Green Connections consultation To note the outcomes of the Hastings Town Centre Public Realm and Green Connections public consultation and to approve proceeding to detailed design.
|
KD |
|
Report, other documents may also be submitted
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Ellie McDaniel 01273 335464
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|
26 Sep 2024 |
Cabinet
|
Local Transport Plan 4 - adoption To note the feedback from the draft strategy public consultation period (27 November 2023 – 25 February 2024) and the subsequent updates to the Local Transport Plan 4 following this consultation period. To seek adoption of the East Sussex Local Transport Plan 4. |
KD |
|
Report, other documents may also be submitted
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Lisa Simmonds 0345 6080190
|
|
26 Sep 2024 |
Cabinet
|
East Sussex Economic Prosperity Strategy 2024 - 2050 Cabinet is recommended to review and endorse the new East Sussex Economic Prosperity Strategy, developed in partnership with Team East Sussex (TES), the public/private de facto growth board for the county. Cabinet is asked to recommend to Full Council that the Strategy be approved. It fulfils the responsibility of strategic economic planning placed upon East Sussex County Council following transfer of Local Enterprise Partnership functions to locally democratic institutions.
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KD |
|
Report, other documents may also be submitted
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Katy Thomas 01273 482645
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|
26 Sep 2024 |
Cabinet
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Annual progress report on becoming a carbon neutral Council The County Council provides a report annually on its progress towards the target of achieving carbon neutrality from its activities as soon as possible and in any event by 2050.
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|
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Report, other documents may also be submitted
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Andy Arnold 01273 481606
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26 Sep 2024 |
Cabinet
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Council Monitoring Quarter 1 To consider the Council Monitoring report for the first quarter of the financial year 2024/25 as part of the Council's Reconciling Policy, Performance and Resources (RPPR) budget monitoring process.
|
KD |
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Report, other documents may also be submitted
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Victoria Beard 07894 708914
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|
26 Sep 2024 |
Cabinet
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Reconciling Policy, Performance and Resources (RPPR): Update To consider an update on the reconciling policy, performance and resources (RPPR) process for 2025/26 and the next steps.
|
KD |
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Report, other documents may also be submitted
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Claire Lee 07523 930526
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15 Oct 2024 |
Lead Member for Resources and Climate Change
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New property arrangements for Rye Sports Centre To agree new 20 year Lease Agreement between East Sussex County Council and Rye Town Council and under lease by Rye Town Council to the Rye Recreation and Wellbeing Community Interest Company. This is to enable the continuation of the curriculum and community use of Rye Sports Centre and swimming pool.
|
P
KD |
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Report, other documents may also be submitted
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Nigel Brown, Pauline Young 07394 410630, 01273 481180
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15 Oct 2024 |
Lead Member for Resources and Climate Change
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County Hall campus - asset review As part of the Council’s Asset Management Plan 2020-2025, the Council has been undertaking a review of its office accommodation. It’s Hastings and Eastbourne offices review and implementation are now complete. An independent review of the County’s largest asset at County Hall, including Westfield House is completed and the findings of this will be set out for the Lead Member to decide on the way forward.
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P
KD |
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Report, other documents may also be submitted
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Nigel Brown 07394 410630
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13 Nov 2024 |
Cabinet
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RPPR update - 2025/26 next steps and Medium Term Financial Plan To consider an update on the reconciling policy, performance and resources (RPPR) process for 2025/26, the next steps and the medium term financial plan.
|
KD |
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Report, other documents may also be submitted
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Victoria Beard 07894 708914
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